Terms & Conditions

10/12/2024 - 16:32

THE CAN THO MARATHON - HERITAGE RACE

Abbreviations

OC: Organizing Committee
Runners: Participating athlete
COT (Cut-off time): The time limit to complete a distance of the race.
BIB: The number of participant runner.
Sub-: Achieving a record shorter than a time threshold
DNF: Did not finish the race
DNS: Did not start
DQ: Disqualified
N/A: Not applicable

Article 1: Name of the Race and Purpose

1.1. Race name

Vietnamese name: Giải Marathon quốc tế Di sản Cần Thơ.
English name: Can Tho Marathon – Heritage Race.
Abbreviations: CTHM

1.2. Purpose

• The Can Tho Heritage Marathon (Can Tho Marathon - Heritage Race) aims to widely promote the image of Vietnam and its people, the image of the beautiful Can Tho city, the capital of the Mekong Delta, domestically and internationally. The race is constantly innovating to attract more and more domestic and international runners to register to participate.
• The Can Tho Heritage Marathon aims to attract widespread support from communities, society and businesses, contributing to the development of tourism and economic growth of the locality.
• The Can Tho Heritage Marathon needs to be carefully prepared, safe, economical and effective; ensuring political security, order, social safety, environmental protection and demonstrating the sportsmanship of the race to achieve the set goals and requirements.
• The Can Tho Heritage Marathon is organized and operated with high professionalism, with national stature and an international model.

Article 2: Date, Venue, ans Distances

2.1. Race Date: December 22, 2024

2.2. Venue

Start: Song Hau Park, Cai Khe Ward, Ninh Kieu District, Can Tho City
Finish: Song Hau Park, Cai Khe Ward, Ninh Kieu District, Can Tho City

2.3. Distances

42.195 km (also known as Full Marathon, FM, Marathon, 42 km)
21.097 km (also known as Half Marathon, HM, 21 km)
10 km
5 km

Article 3: Eligibility

3.1. FM

3.1.1. Age eligibility

Runners participating in the Marathon distance must be at least 16 years old. Runners who are not of the right age and are found participating in the race will be disqualified and disqualified from the race.
3.1.2. Prizes
Runners participating in the FM distance will be awarded the final prize
3.1.2.1. All runners who register to participate in the FM distance and do not violate the race's terms and conditions are eligible for the final prize.

3.1.2.2. The OC reserves the right to to request runner to provide their national ID card or personal identification document for verification before awarding the age group prizes

3.2. HM

3.2.1. Age eligibility

Runners participating in the HM distance must be at least 16 years old. Underage runners who are found participating in the marathon will be disqualified and disqualified from the race.

3.2.2. Prizes
Runners participating in the HM will be awarded the final prize

3.2.2.1. All runners who register for the HM, without violating the tournament rules, are eligible for the final prize.

3.2.2.2. The OC reserves the right to to request runner to provide their national ID card or personal identification document for verification before awarding the age group prizes

3.3. 10 km distance

3.3.1. Age eligibility
Runners participating in the 10 km distance must be at least 14 years old. Underage runners who are found participating in the marathon will be disqualified and disqualified from the race.

3.3.2. Prizes :

Runners participating in the 10 km distance will be awarded the final prize.

3.3.2.1. All runners who register for the 10km distance, without violating the tournament regulations, are eligible for the final prize.

3.3.2.2. The OC reserves the right to to request runner to provide their national ID card or personal identification document (birth certificate for children) for verification before awarding the age group prizes

3.4. 5km distance

3.4.1. Category and Age eligibility

The 5km distance is divided into 2 categories : Adults and Children, with separate prize structures specified in Article 7. The age of each competition system is specified as follows:

• Adult : runners aged 14 and over
• Children : runners letes aged 5 to 13

3.4.2. Prizes
Runners who register for the 5km distance will be awarded the final prize.

3.4.2.1. All runners who register for the 5km distance, without violating the tournament regulations, are eligible for the final prize.

3.4.2.2. The OC reserves the right to to request runner to provide their national ID card or personal identification document (birth certificate for children) for verification before awarding the age group prizes

3.5. Legal guardian:

Runners who are under the age of majority must have a guardian. Regulations on guardians are according to Article 8.1

Article 4 : Time, date and venue

4.1. Cut-off-time (COT)

Distance	COT
42 km	6,5 h
21 km	3,5 h
10 km	2 h
5 km	1,5 h

4.2. Start and Finish Areas’ Opening and Closing Times

Runners must be present at the start area within the time specified by the OC.
Runners arriving more than 15 minutes late after the Start time will not be allowed into the start area and will be marked as DNS (Did Not Start).

4.3. COT Regulation

4.3.1. All runners must complete the course within the specified COT : COT at each stage, full course COT at finish line. Stage COT and full course COT apply to athletes at different starting pens.
4.3.2. Runners who do not finish each segment within the COT will be marked as DNF (Did Not Finish). They will be stamped with DNF on their BIB, and which will be temporarily collected and returned after the race at the referee's counter. These runners will be required to leave the race course and will not receive the race completion medal and other items for finishers (If any).
4.3.3. The OC will close the track after the COT for each segment.
4.3.4. All OC services, including but not limited to hydration, medical support, pacers, photography, will conclude after the COT for each segment.

ARTICLE 5: TIMING

5.1. Gun Time and Chip Time

5.1.1. Gun Time is the time from the official start signal to when the runner crosses the Finish line chip mat.
5.1.2. Chip Time is the time from when the runner crosses the Start line chip mat to when the runner crosses the Finish line chip mat.

5.2. Timing Regulation

5.2.1. Official race time will be calculated for all runners using Chip Time. The time will be rounded up to the next full second.
5.2.2. Prize time (all prizes as defined in Article 7.1) will be based on Gun Time.
5.2.3. Any inquiries regarding race timing must be submitted to the OC in writing within 24 hours of race completion. In cases of late inquiries, the OC reserves the right to consider the seriousness of the violation before making a decision. In all cases, the OC 's decision on the runner's time is final.

ARTICLE 6: RULES OF COMPETITION

6.1. Course Regulation

6.1.1. Runners must strictly follow the course set by the OC. Runners leaving the course without the permission of a race official will be considered in violation and disqualified. Runners who shorten the course for any reason will also be disqualified. Shortcuts may be detected by race officials or monitoring devices, and the OC's decision is final.
6.1.2. Runners must run in the lanes/sections of the course announced and instructed by the OC. Runners found running incorrectly as per the OC’s announcements or instructions will be disqualified.

6.2. BIB Regulation

6.2.1. Runners must wear the provided BIB. The BIB number must be displayed on the front of the runner and must be worn throughout the race.
6.2.2. Any exchange, sale, gift, or transfer of BIB numbers without the permission of the OC will be considered a violation of the race rules. The OC has the right to not allow runners to enter the starting area and disqualify those who do not wear the BIB numbers correctly as per the OC's registration list. The OC has the right to remove runners from the starting area and course if it is discovered that they are using BIB numbers not issued by the OC.

6.2.3. Runners wearing BIBs not issued by the OC, if discovered, will be disqualified from the race and denied participation in the Can Tho Heritage International Marathon for the next 2 years.
6.2.4. In cases where the OC discovers that a runner competes with someone else's BIB, both the runner and the owner of the BIB being used will have their results invalidated, and they will lose the right to participate in the Halong Bay Heritage Marathon in the following year.

6.2.5. In case the OC discovers that a runner is wearing more than 2 timing devices of the OC during the race, the runner will be disqualified. The OC has the right to temporarily confiscate the runner's BIB and will return it to the runner after the race ends at the referee area.

6.3. Electronic Chip Regulation

6.3.1. The OC will provide electronic chips to all runners to record their race times. Runners are responsible for properly handling their electronic chips for time recording.
6.3.2. The OC is not responsible in cases where the chip becomes damaged after being handed over to the runner or the runner's representative.
6.3.3. Runners must run over the Start mat, the timing mats along the course, and the Finish mat. Runners whose signals are not recorded by electronic mats will be considered as DNF and his achievements unrecognized.

6.4. Finish Line

Runners must cross the chip mat at the Finish line to be considered as having completed the race.

Upon reaching the Finish line, runners will follow the OC instructions to proceed to the area of medal other items for finishers (If any); and follow directions to the post-race recovery and refreshment areas. Runners who do not adhere to the post-race flow instructions may be asked to leave this area.

6.5. Course Changes

The OC has the authority to change the race course if necessary. Changes to the route (if any) will be communicated to runners and relevant parties in a timely manner.

6.6. Runner’s Information

+ Runner’s personal details, including age and gender, are recorded based on personal identification documents (ID card, passport) or other legal documents issued by the relevant authorities. In cases where a runner's gender cannot be determined, the decision rests with the OC.
+ Runners who register with incorrect information or wear BIBs that do not match the information on their identification documents, if discovered, will be disqualified and removed from the race.

ARTICLE 7: PRIZES

7.1. Prize Structure

Prize Structure will be announced for each season.

7.2. Prize Time Determination

+ All prizes are determined based on gun-time, which is measured from the starting gun signal until the runner crosses the Finish line.
+ Runners are required to ensure that the information on their personal identification documents, as per Article 6.6, is accurate.

7.3. Finisher Verification Process

The first-place finishers in each race category will receive temporary ranking cards.
After crossing the Finish line, runners will need to provide complete information for verification to the race officials, and once the verification is deemed valid, they will be notified and receive their official awards.

7.4. Prize Presentation

+ Runners who have been notified of their prizes will receive trophies and cash, tangible goods, and/or other services (if available). Cash prizes are determined as specified in Article 7.1.
+ Cash prizes from or more than 10 million Vietnam Dong are subject to a 10-percent individual income tax in accordance with Vietnamese tax law.
+ Non-cash prizes or prizes in the form of vouchers/cards for shopping and services cannot be converted to cash.
+ A detailed list of prizes will be published on the race's website. The prize redemption period is valid for one month from the date of the prize announcement.

7.5. Complaints and Violation Handling

+ Any inquiries or complaints about prizes must be submitted to the OC in writing within 2 hours after the prize announcement.
+ The OC reserves the right to revoke any runner's prize if it is discovered that they have violated the race regulations, and the runner is required to return any received prizes to the OC.
+ The decision of the OC regarding prizes is final.

7.6. Prize Awarding Ceremony

- The ceremony will be held after the Referee team accurately determines the prize recipients.
- Cash and tangible prizes will be transferred to runners by the OC after the conclusion of the race.
- To receive prizes, winning runners must complete the following procedures:
- + Fill out a prize claim form
- + Submit a copy of their ID card/passport
- + Sign an individual income tax commitment form (Form 02/CK-TNCN)

In case a runner is missing any of the required documents, the OC reserves the right to withhold the prize and request the runner to provide all necessary documentation.

- For athletes who do not have a personal account or under 18 yo, the OC will only transfer the prize in cash to authorized persons with sufficient valid documents including: authorization letter confirmed by the competent authority; notarized copy of ID card/passport and personal account of the authorized person.

ARTICLE 8: REGISTRATION AND CONFIRMATION

8.1. Registration Age

8.1.1. Registration age is determined by the regulations of each event category (Article 3).
8.1.2. Children registering to participate must have a legal guardian/parent. Legal guardians/parents must sign a waiver and take full responsibility for the safety and possible risks involved in their child's participation.

8.2. Other Registration Requirements

- Runners residing outside Vietnam must register online on the race's website. In the event of technical difficulties or technical errors during direct registration, the race's OC will provide alternative registration and payment methods.
- Runners who register twice for the same Halong Bay Heritage Marathon using false information, such as using a fake name, providing false birthdate or gender, or using a fake photo, will be considered ineligible for participation.
- Registered runners will receive a Race Kit that includes a BIB number, an electronic timing chip, a singlet, a bag, and instructional materials.
- In cases where an individual acts as a representative and/or is delegated to register and/or collect a Race Kit on behalf of another individual or group, that person must commit to having been authorized to represent the interests of the individual or group in the registration and Race Kit collection process. Registering through a representative or a delegate will still be subject to all the regulations of this statute as if registered directly.

8.3. Registration Fee Refunds

After a runner has submitted his registration and paid the registration fee, the OC will not refund the registration fee in any case. Runner has the right to transfer BIB or change the distance according to the regulations or announcement of the OC, with a surcharge of USD 10 / transfer.

8.4. Changes to Registration Information and Transfer of Participation Rights

8.4.1. Runners' information can be changed by themselves
Within the time limit allowed by the OC to change registration information, runners can change information compared to the original registration.

Runners can check the registration information and make changes to the registered information at the website https://member.vietnamheritagemarathon.com, specifically as follows:

- Runners' information can be changed by themselves without charge:
- + Personal information : Phone number, Shirt size, Gender, Date of birth, Height, weight, Personal achievements, Nationality, Address, Race club, Emergency contact.
- + Reduce distance: In case an runner reduces the distance compared to the original registration, the runner can change the distance by himself and will not be charged a fee. The runner will not be refunded the remaining amount in case the new distance has a lower registration fee than the registration fee of the original distance.
- Runners' information can be changed by themselves with charges:
- + Transfer: In case an runner wants to transfer the registration to another runner, the transferee must comply with the regulations on changing personal information or transferring announced by the OC for each season. The registration transfer fee is determined by the OC each year.
- + Increase distance: Runners can increase the registered distance in the system themselves. Runners will have to pay the difference in registration fee between the 2 distances

8.4.1. The OC supports runners in changing the following information:

Runners cannot change their personal identification information, including: Name, email and ID card/Passport number. In case the runner makes a mistake when declaring the initial registration, the runner should contact the OC via email halongrace@dhavietnam.vn to send a request for support within the time allowed for updating information.

8.5. The OC is not responsible for delays in the event of registration applications not being processed due to Internet connection errors and/or third-party payment processing errors. Registration is only considered valid according to the payment time displayed in the OC 's account.

8.6. The regulations in Article 8.5 also apply to the OC 's discount and promotional programs.

ARTICLE 9: COMPLIANCE WITH LAWS AND SAFETY, RUN ROUTE REGULATIONS, AND RUNNER'S PERSONAL PROPERTY

9.1. Runners commit to complying with all legal regulations of the Socialist Republic of Vietnam.
9.2. Runners must comply with sports competition regulations and are prohibited from using performance-enhancing substances. The OC has the right to request runners to provide urine samples for doping testing if there are suspicions of doping use. Runners are required to provide urine samples upon the request of the OC.
9.3. When participating in the race, runners commit to being physically fit for the registered distance and adhering to the time required by the OC to complete the race. Runners commit to understanding their own health limitations and recognizing when they need to stop physical activities to avoid injury.
9.4. In cases where a runner is unable to complete the race within the specified time limit as per Article 4.2, the OC has the right to request the runner to stop running, and the runner will not be compensated, including any financial compensation or other compensation for this request.
9.5. Runners understand the risks associated with marathon running and the race course, including, but not limited to, tripping, colliding with other runners on the course, the effects of weather, traffic, and road conditions. These risks may result in minor injuries, severe injuries, or even death. Runners are responsible for their own safety and health throughout the race course and commit to absolving the OC of liability.
9.6. The OC will purchase public liability insurance and personal accident insurance for runners participating in the race. Therefore, to ensure their own interests, runners need to provide accurate and complete personal information (date of birth, ID card number/citizen identification card) as registered with the OC. If the information provided by runners is incomplete or inaccurate, the OC and the insurance company will deny responsibility for any accidents that may occur.
9.7. Runners are responsible for thoroughly researching the race route before the official race day and take full responsibility for any deviation from the course that may lead to an incomplete race or an unrecognized achievement.

9.8. Runners must follow the instructions of course security personnel, volunteers, medical staff, security forces and traffic police throughout the course. Runners must give way to medical staff, ambulances, and other emergencies that may arise throughout the course.
9.9. Personal Property
Runners should leave their personal property in their bags marked with their BIB numbers at the drop-off area. The OC will not accept valuable items (such as cash, jewelry, expensive belongings, etc.)
9.10. The OC is not responsible for any losses due to the following reasons:

- Illness or injury (including emergency treatment) as specified in Article 10.
- Loss or damage to personal property.
- Late arrival due to public transportation difficulties and/or traffic conditions.

ARTICLE 10: MEDICAL REGULATIONS

10.1. Runners participating in the race must sign a medical liability waiver.
10.2. The OC has the right to stop the race if they detect medical issues in runners, including but not limited to the following conditions:

- Cardiovascular diseases
- Respiratory diseases
- Central nervous system disorders
- Injuries
- Thermoregulatory disorders
- Fluid and electrolyte imbalances
- Perceptual disorders
- Seizures
- Pregnant women

10.3. When asked to leave the race course due to a medical issue, runners must absolutely comply. Runners who do not comply will have their BIB numbers revoked, and they will be disqualified. No compensation, including financial compensation or other compensation, will be provided for this request.
10.4. The OC provides first-aid services or professional medical care for all injuries, illnesses, or accidents as necessary and may transfer patients to the nearest hospital.
10.5. Runners who are admitted to a hospital are responsible for paying all costs associated with medical care and treatment at the medical facility.

ARTICLE 11: PROHIBITIONS

The OC has the right to prohibit runners from participating in the race and/or continuing to run when they discover violations of the regulations and rules specified below. Runners who violate these rules will be disqualified.
11.1. Runners must not use any wheeled means of transportation while running on the course (e.g., skateboards, strollers, wheeled shoes, bicycles, motorbikes…).
11.2. Runners must not use any food or drugs listed in the prohibited substances by the World Anti-Doping Agency (WADA). Runners must refrain from using stimulants, narcotics, or substances that enhance excitement while competing.
11.3. Runners are not allowed to receive any assistance other than the assistance designated by the OC (e.g., water, nutrition, pacesetters...).
11.4. Runners are not allowed to bring pets during the race.
11.5. Runners are prohibited from engaging in behaviors or making statements that are harassing, incite crowds, cause disturbances, or damage the race.
11.6. Runners are not allowed to bring inappropriate objects, equipment, weapons, sharp objects that may cause harm or harm others; and bulky items affect safety on the track.
11.7. Runners are not allowed to bring documents, leaflets with content outside the program, content opposing the laws of the State and the people of Vietnam, content contrary to the policies of the Party and the State, and content inconsistent with the cultural customs of Vietnam.

11.8. Runners are prohibited from bringing flags not recognized by the United Nations and the Socialist Republic of Vietnam as a symbol of a sovereign nation, nor flags of a sensitive political or diplomatic nature when participating in the marathon/-strong/-heart:>:o:-((:-h
11.9. Runners are not allowed to wear clothing with images that are offensive, not in line with the traditions and customs of Vietnam, images that are opposing the laws of the State and the people of Vietnam, images that are contrary to the policies of the Party and the State, or covering their faces entirely or going shirtless.

11.10. Runners are not allowed to climb over the barriers set up by the OC on the race track as well as in the start/finish areas. Runners who intentionally cross the finish line for the second time or more will be considered a disqualification.
11.11. Runners must not violate the current traffic laws within the race area. Runners who violate this rule will be fully responsible under the laws of the Socialist Republic of Vietnam and will have to compensate for any damage caused to the OC (if any).
11.12. Foreign runners are responsible for declaring and ensuring a clear purpose of entry into Vietnam when applying for visas and completing entry procedures into Vietnam. Runners are also responsible for informing the OC of their temporary residence address in Halong during the race.
11.13. Runners are not allowed to engage in activities that delay or affect the race, such as jumping, changing clothes, playing musical instruments, fundraising, soliciting autographs, etc. Runners must not obstruct the race by not following the instructions of the OC. Runners are not allowed to use improper restroom facilities.

ARTICLE 12: POSTPONEMENT, CANCELLATION, AND FORCE MAJEURE

12.1. In any case of race cancellation or postponement, registration fees will not be refunded to registered runners.
12.2. After completing the registration and payment of participation fees, runners cannot request refunds for any reason.
12.3. In adverse weather conditions or due to force majeure beyond the control of the OC, the OC will inform runners of the reasons and the time of the force majeure event before the race day. The OC may postpone the event and is responsible for notifying runners of the rescheduled event time.

ARTICLE 13: IMAGE COPYRIGHT

13.1. The copyrights to any articles, records, images, videos, and data related to the race, as well as the right to use this information on the official website, social media pages, and media outlets for marketing and promotion, belong to the OC.
13.2. This includes but is not limited to names and information such as age, addresses (hometown, province, city) of runners mentioned in articles related to the event.

ARTICLE 14 : PERSONAL DATA PROTECTION POLICY

14.1. By checking the box agreeing to the Terms and Conditions to complete the registration and payment of the entry fee, the runner has also agreed to the Personal Data Protection Policy.

14.2. The Personal Data Protection Policy is posted on the race's official website or notified to the runner through other means of communication that we deem appropriate.

14.3. The OC has the right to change, amend, or supplement this Personal Data Protection Policy at any time. Notice of amendments to the Personal Data Protection Policy will be updated on the race's website and/or other means of communication that the OC deems appropriate. The OC recommends that runner regularly monitor this Personal Data Protection Policy to update changes and always be informed of how the OC is protecting the runner 's personal data. Runner' registration or payment of the tournament entry fee is considered acceptance of the OC's Personal Data Protection Policy and related amendments and supplements.

ARTICLE 15: RULES AND COMPETITION ETHICS

All matters related to rules and competition ethics will be governed by the regulations of the event and the current athletics laws of the International Association of Athletics Federations (IAAF).

Refer to the website: http://aims-worldrunning.org.

ARTICLE 16: RACE FUNDING

The annual funding for the Halong Bay Heritage Marathon comes from social sources and is managed by Duc Huong Anh Co., Ltd.

ARTICLE 17: AWARDS AND DISCIPLINARY ACTIONS

16.1. The OC will reward runners who comply with the event regulations and achieve outstanding results during the event.
16.2. Runners who violate the event regulations may face appropriate disciplinary measures, ranging from warnings to disqualification from the ongoing event or suspension from participating in future events, depending on the severity of the violation.

ARTICLE 18: IMPLEMENTATION PROVISIONS

18.1. To ensure the safety of the event, these regulations apply to the entire event for all runners. Those who do not comply with these regulations will be considered ineligible to participate in the event.
18.2. In the event of any questions, disputes, or complaints regarding issues such as eligibility to participate, athlete results, race results, awards, etc., the concerned party should submit a written complaint to the OC based on these regulations, and the final decision will be at the discretion of the OC.
18.3. The OC reserves the right to change terms and participation regulations in case of emergencies without prior notice.

DHA Vietnam Co., Ltd
General Director

Nguyen Tri

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